The term Event Organizer (EO) is widely known in the professional event industry. Large-scale conferences—whether national or international—require a specialized role with far more complex responsibilities, known as a Professional Conference Organizer (PCO). This role is essential for government institutions, universities, international organizations, and large corporations that need structured conference management aligned with professional standards.

What Is a Professional Conference Organizer (PCO)?

A Professional Conference Organizer (PCO) is a specialized service provider responsible for planning and executing large-scale conferences. Unlike general EO services, a PCO focuses on events with complex structures, multiple parallel sessions, international speakers, protocol requirements, and detailed registration systems.

Within the Event Organizer Jakarta industry, PCO services are highly sought after for events such as:

• Scientific conferences
• International summits & multilateral meetings
• Government forums & ministerial-level meetings
• Symposiums, congresses, and large-scale seminars

As professional conference managers, PCOs ensure that every stage of the conference runs on schedule, remains well-coordinated, and complies with international standards—from participant registration and room layout arrangements to FOH operations, speaker management, and simultaneous interpretation facilities for foreign delegates.
This role is carried out by Global Events as part of the Event Organizer Jakarta industry, delivering structured, accurate, and participant-oriented conference management based on extensive experience in national and international conference execution.

Differences Between an Event Organizer (EO) and a Professional Conference Organizer (PCO)

Many people assume EO and PCO refer to the same role, yet both have distinct differences in focus, responsibilities, and scope of work.

1. Event Focus

EO handles various event types such as corporate events, brand activations, gatherings, concerts, exhibitions, and social events. PCO focuses specifically on conferences, which require technical management, strict protocols, and a more complex event structure.

2. Management Complexity

EO manages general needs such as decoration, audiovisual setup, documentation, room layout, and stage design.
PCO oversees more technical systems, including:

• Multi-session conferences
• VIP/VVIP management
• Government protocol coordination
• Integration of simultaneous interpretation systems
• Exhibition and exhibitor management
• Hybrid conferences & multi-room streaming

3. Protocol Standards & Event Structure

International conferences follow strict protocol rules, such as VIP seating arrangements, national flag placements, delegate reception, and tightly scheduled agendas. These responsibilities fall under the PCO’s scope, not general EO work.

4. Technology and Support Systems

PCO operates specialized conference technology, including:

• Registration applications & badge printing
• Conference and voting systems
• Multi-session FOH setups
• Hybrid conference platforms

5. Team & Workflow

EO adjusts its team structure based on the type of event. PCO requires a more technical and structured team, commonly consisting of:

• Project Manager
• Registration & Usher Team
• VIP/VVIP Liaison Officers and MC Briefers
• Exhibitor & Sponsor Manager

Both roles exist within the same industry, yet large-scale conferences demand specific expertise. In the context of Event Organizer Jakarta, EO offers wide service coverage, while PCO provides a technical and structured approach tailored for conferences requiring professional and international standards.